The workplace has become very litigious in the modern world of human protection rights. We have witnessed an increase in the number of employees taking their employers to court recently. Some court cases taken to court by employers are so serious that they can lead to the closure of the organization. It is therefore very important to handle your employees with care. Some of them will be looking for loopholes to exploit and take you to court.
Ways to avoid legal conflicts with your employees
Tighten internal controls
Make sure that there is a clear flow of tasks from one employee to the other. There should be distinct job descriptions for each job. Each employee should also have distinct duties and responsibilities. Employee information should be kept private and confidential. For instance, computers should have passwords to ensure that they are only accessible to the employees assigned to them.
Make the working environment safe for working
Once every employee knows what is expected of him or her, they should get down to work. For them to work effectively, you have to play your part of the bargain by ensuring that the working environment is safe and secure. Employees should work without fear of accidents and death. Where there is the need, protective gear should be provided.
Abide by the rules of labor and trade unions
On top of providing an enabling working environment, should ensure that you integrate the recommendations of labor unions into the working environment. You employees belong to a specific labor union that is part and parcel of the national labor union. Make sure that you abide by the rules and regulations set by that union.
For instance, if the labor union requires you to increment the salaries of your employees annually, make sure that you abide by this requirement. Additionally, follow the due procedure if you want to lay off an employee.
Handle employee-related issues professionally
You can find yourself in hot soup simply for handling employee-related issues casually. For instance, if you want to ban smoking in your business premises, it does not suffice to make a verbal announcement on the same. If an employee commits a serious mistake, have a signed warning filed in that employee’s file.
Keep proper employee records
To be on the safe side, it is always advisable to you maintain a proper database of your employees’ data. For instance, keep track of the medical history of each of your employees to ensure that you can give an account of their overall health at a certain time. These records will be very useful in a court of law in case the employee takes you to court later in life.
Provide employee benefits where necessary
At retirement, make sure that each employee is compensated properly according to the prevailing legislation on employee benefits. It may be both painful and expensive to provide worker compensation, but it is more expensive to ignore.
Abide by the international labor laws
Familiarize yourself with the International Labor Organization (ILO). As much as you can, implement the international labor standards in your organization. For example, you should employee any suitable candidate irrespective of their skin color, gender, race, religion, or tribe. You should also consider the persons with disabilities for suitable employment opportunities.